- May act as receptionist in receiving and screening visitors/callers; takes messages and directs calls to appropriate parties; provides factual information to inquiries regarding County or departmental activities and functions which may require the explanation of rules, policies and procedures.
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- May receive and process applications for job applicants; performs background checks; schedules testing dates for applicants and proctors tests and oral boards.
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- May prepare and enter accounts payable and receivable, Treasurers Receipts, purchase requisitions and contract requests; maintains records and forms; establishes and maintains office files; researches and compiles information from such files as required; prepares, processes, files and maintains departmental records and documentation.
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- Performs general office duties including: typing correspondence, reports, forms, meeting minutes, summaries of work and specialized documents related to the organizational unit to which assigned from drafts, notes, dictation or brief instructions; proofreads and checks typed and other materials for accuracy, completeness, compliance with departmental policies and correct English usage, including grammar, punctuation and spelling.
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- Performs various office duties including faxing, updating phone lists, scheduling meeting rooms and ordering office supplies; delivers, picks up, processes and distributes departmental mail; distributes courier deliveries.
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- May maintain and update inventory records of department inventory list and equipment in database; tracks and reports on equipment.
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- May provide the public with departmental forms and or applications; assists them with form completion; makes copies of reports and documentation for the public and relevant organizations/agencies; may receive departmental fees and monies, documents payments and issues related receipts.
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- Compiles materials for meetings; prepares agendas and attends such meetings to take notes as required; attends relevant meetings, conferences and training sessions.
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