Clerk of the Board - $79,769-$99,711

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Clerk of the Board - Board of Supervisors -$79,769-$99,711

Globe, AZ - Full Time

• Performs records management and professional level administrative work of considerable difficulty; serves as the sole appointed statutory officer of the County and is responsible for the performance of all duties and functions set forth in A.R.S. § 11-241, under administrative direction or the Board of Supervisors (BOS) or their designee.  This position serves as a County Officer pursuant to A.R.S. § 11-401.   It is an appointed and unclassified position.

Essential Duties and Responsibilities

• Reviews BOS meeting agenda language and supporting documentation submitted; prepares BOS agenda and post in accordance with the Statutory requirements; responds to problems and concerns related to the process and agenda product; reviews contracts and other supporting documents based on County policies and/or Statutes; works with County legal counsel to ensure compliance with laws and relevant Statutes; follows up with departments/elected officials on missing or incorrect documentation; and interacts with department heads/elected officials regarding review of agenda items; responsible for post-meeting completed actions, including review of BOS actions, and assigning staff follow-up actions; attend all public and executive meetings of the BOS.
• Provides consultation and professional assistance to County employees, citizens, department/elected office personnel, and the public regarding actions and related information pertaining to the BOS functions.
• Works with management to improve the delivery of services to include recommending changes to internal policies and procedures and/or developing new internal policies and procedures.  Regularly reviews Statutes and works with County Manager to ensure internal procedures are followed and internal policies and procedures are updated as appropriate.
• Supervises the creation, preservation, distribution, and retrieval of official actions of the BOS and other boards of which the BOS sits on to include writing and editing minutes of meetings.
• Accepts documents required by law to be filed with the Clerk of the applicable governing body and/or the Office of the Clerk of the Board.
• Monitors information regarding boards, commissions and committees to track filled and vacant positions and ensure compliance with the A.R.S. and/or bylaws; notifies department heads that need appointees; monitors appointment is made within required timelines; and writes agenda staff reports for BOS appointment or acknowledgement of appointment; update and retain Oaths of Office, and provide members with Open Meeting Law regulations.
• Performs Statutory duties regarding tax deeded land sales in consult with the BOS and/or County Manager.
• Coordinates the processing of applications for utility franchise licenses, liquor licenses, fireworks permits, and bingo licenses and special districts as required by Statute.
• Works on special projects and serves on other boards as assigned by the County Manager and/or the BOS.
• Performs other duties as assigned.

• Regularly assigns work to other employees and supervises related activities.

• Makes final decisions on hiring employees; scheduling work hours of employees; evaluating performance of employees; handling employee grievances; employee training; granting time off; employee promotions; employee salary increases; disciplinary actions; employee coaching; discharging employees; and managing employees.

Minimum Education Required 

• Bachelor’s Degree in public administration, business administration or closely related field; or equivalent combination of education, training and experience.

Minimum Years of Directly Related Experience Required

• Four (4) years experience in similar capacity, serving Board members in public agencies; or equivalent combination of education, training and experience.

Professional Credentials Required

• Must possess and maintain a valid Driver’s License.

• Certified Municipal Clerk through the International Institute of Municipal Clerks preferred.

For information regarding Gila County Employment:

https://www.gilacountyaz.gov/government/human_resources/employment/index.php