Executive Administrative Assistant - $51,518-$64,397

Apply Online At:

https://www.governmentjobs.com/careers/gilaaz?page=1

Executive Administrative Assistant - Board of Supervisors- $51,518-$64,397

Globe, AZ - Full Time

• The purpose of this position is to represent the County Supervisor in a positive and friendly manner and reflect an open door policy to Gila County constituents and employees, and to serve as the Supervisor's confidential aide while providing administrative staff support.This position provides high-level administrative support to the County Supervisor. The role requires research, composition of correspondence and documents, contact with the public and other agencies, coordination of meetings and travel arrangements, and meeting attendance.

Essential Duties and Responsibilities

• Screens incoming correspondence, arranging items by priority for the Supervisor's review, or referring matters to other staff as appropriate; responds to all correspondence for the Supervisor with some input on important issues; follows up with other departments on issues of importance to the Supervisor either by phone or email; composes and types all correspondence and other documents on a wide variety of subjects requiring knowledge of procedures and policies; transcribes dictation; takes meeting minutes.
• Attends agenda review meetings, takes notes, and  reviews agenda items with Supervisor before each meeting; compiles and evaluates social, historical and economic data, relating to issues being considered by Board that require knowledge of community interests and governmental functions and entail contact with community members; provides Supervisor with information regarding complaints of a varied nature.  
• Performs complex administrative, planning, research, management and scheduling activities in support of Board of Supervisor activities.
• Receives inquiries and complaints from public, gathers information regarding the feelings, opinions, and preferences of the Supervisor's constituents, and then reviews information with Supervisor. 
• Coordinates meetings and conferences; maintains Supervisor's calendar; makes travel arrangements; occasionally travels with Supervisor to meetings and assists with meeting/summit facilitation. 
• Occasionally serves as representative for Supervisor at meetings, training sessions, public hearings and appointed commissions.
• Prepares line item billing and submits invoices for the Board of Supervisor's Office, including submitting credit card statements, travel forms and constituent fund requests.
• Provides on-call assistance and attends meetings, functions and presentations conducted outside regular business hours, as required.

Minimum Education Required 

• High School Diploma or GED

Minimum Years of Directly Related Experience Required

• Five (5) years administrative/secretarial experience; or equivalent combination of education, training and experience.

Professional Credentials Required

• Certified typing at 60 wpm from printed copy.

• May require a Notary Public Commission.

• Must possess and maintain a valid Driver’s License.

For information regarding Gila County Employment:

https://www.gilacountyaz.gov/government/human_resources/employment/index.php