Legal Secretary Senior - $45,656 - $57,070

Gila County Government | Globe, AZ

Posted Date 5/11/2024

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Legal Secretary Senior - $45,656 - $57,070

Globe, AZ - Full Time

  • The purpose of this position is to enhance the success of the County Attorney through administrative support.

  • This position maintains files, prepares case files for trial, arranges interviews, prepares documents, maintains the assigned prosecutor's calendar, and supplies sentencing minute entries to relevant parties.

Essential Duties and Responsibilities

  • Answers and routes incoming calls; responds to inquiries; replies to emails; communicates with County department heads, elected officials, State agencies, hospitals and behavioral health organizations, witnesses, court administrators, attorneys, victims, victim representatives, law enforcement agencies and the public regarding cases.
  • Opens and maintains case files on defendants; updates files with current minute entries, pleadings, and motions; prepares case files for trial; maintains up-to-date case list and prepares legal pleadings for criminal and civil procedures, forfeiture documents, and correspondence to law enforcement, the courts and other attorneys; processes invoices from mental health treatment centers for payment.
  • Files, copies and distributes legal pleadings and documentation, updates prosecutor's calendar with court dates and trials.
  • Calendars incoming court documents and minute entries; schedules interviews with victims, witnesses, police officers, defense attorneys, prosecutors and investigators; schedules oral arguments, hearings and conference calls; coordinates schedule changes. Drafts email to attorneys, personnel, victims and relevant agencies to coordinate the flow of calendar events.
  • Arranges interviews of witnesses and officers and prepares correspondence including victim letters, opinions for department heads and elected officials, and letters to attorneys and defendants; drafts emails to coordinate the flow of calendar events; prepares letters to request certified documents from other governmental agencies or courts in relation to criminal or civil cases.
  • Prepares and issues subpoenas for witnesses, ensures witnesses are served; may make travel arrangements/hotel accommodation for witnesses; ensures witnesses have been notified; maintains case status information and contact with witnesses and interested parties; notifies witnesses and/or other involved parties of case disposition.
  • Prepares summons and indictments, long-form complaints, subpoenas for trial and certificates of service.
  • Mails victim impact notifications, hearing notices, post conviction notices to victims, certified mailings of summons and indictments; distributes victim brochures to appropriate agencies.
  •  Supplies sentencing minute entries to relevant parties and closes files upon case resolutions.

Minimum Education Required

  • Associates Degree.

Minimum Years of Directly Related Experience

  • Five (5) years experience; or equivalent combination of education, training and experience. 

Professional Credentials Required

  • Must possess and maintain a valid Driver's License if position duties require.

For information regarding Gila County Employment:

Salary45,656.00 - 57,070.00 Annual

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