Deputy Clerk of the Board - $51,518-$64,397

 Apply Online At:

https://www.governmentjobs.com/careers/gilaaz?page=1

Deputy Clerk of the Board - Board of Supervisors - $51,518-$64,397

Clobe, AZ - Full Time

• The main function of this position is to provide highly professional administrative support to the Chief Deputy Clerk of the Board to ensure that the Board of Supervisors (BOS), elected officials, division/department heads and the citizens of Gila County are provided accurate accounts and record of actions taken by the BOS and that the funds of Gila County are managed responsibly.

Essential Duties and Responsibilities

• Assists in the preparation of meeting agendas and information, completing backup and referral of items to appropriate departments; and provides customer service to internal and external customers related to all services provided by the Clerk of the Board (COB) Department.
• Takes oral and recorded dictation; writes minutes of BOS meetings; and distributes according to statutory requirements. May summarize notes and prepare reports and information for study purposes.
• Navigates various software programs to record and publish audio recordings on the County website. Provides troubleshooting assistance regarding departmental computer hardware and software programs and equipment.
• Processes requisitions; invoices, contracts or other documents relating to COB departmental activities; and prepares and posts all public notices of the BOS.
• Processes liquor license applications; and assists with processing cable and public utility franchise applications; and processing paperwork for state-owned land sales.
• Performs records management activities for all documents approved by the BOS.
• Maintains and updates the COB Department website, and maintains and updates databases for resolutions, state-owned land, BOS meeting agendas and actions, etc.
• Acts as Chief Deputy Clerk of the Board during the Chief Deputy Clerk’s absence.
• Performs other duties as assigned.

Minimum Education Required 

• Associate’s Degree in public administration, business management, administration or a closely related field or equivalent combination of education, training, and experience.

Minimum Years of Directly Related Experience Required

• Three (3) years of professional experience in administration or records management, serving Board members in public agencies; or equivalent combination of education, training and experience.

Professional Credentials Required

• Must possess and maintain a valid Driver’s License.

For information regarding Gila County Employment:

https://www.gilacountyaz.gov/government/human_resources/employment/index.php